In this article you’ll find a comparison of project management tools so you can choose the best project management software for your projects.
Project management is a broad industry involving many different methods and environments.
In this project management tools review, I’ve selected 15 project management software programs that can adapt to different environments (IT, healthcare, finance).
I’ve also included a list of project management software for various use cases—the best project management software for construction, agile teams, free and open source, etc. Find the list on the right side below.
The 15 Best Project Management Software List
This top project management tools list includes a review of the features, pricing, integrations, and pros & cons of the following tools:
- Kissflow Project
- Zoho Projects
- MindGenius 20
Below you’ll find an overview of the top project management software on this list, with screenshots, feature overview, and pricing.
What Is Project Management Software?
Project management software helps project managers, or PMs, manage projects. PM software can installed on premise, but many new tools are offered online as a Saas. They offer features to make charts and reports, share documents, track budgets, allocate resources, manage tasks, plan projects, and communicate with teams.
Often, project management software includes additional portfolio management tools or program management tools in addition to features for project management.
The 15 Best Project Management Tools Reviews
In this post, we’ve tried to cover a broad spectrum in our list of software, considering complexity, price points and functionality of various PM tools. But it’ll come down to your workflow and what specific functionality you need to make that function better. Have a look around, take advantage of the free trials in order to really find the best project management tools for your agency or studio.
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1. monday.com – best for workflow automation
monday.com is a great project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.
monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.
Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.
monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.
monday.com costs from $17/month for two users.
- Huge focus on collaboration
- Long list of supported integrations
- Easy to customize a workflow or Board
- Helpful visual/color coding customization
- Complex pricing rubric
- No option to create recurring tasks
2. ClickUp – best free plan for project management software
ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.
Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.
ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.
- Free forever plan allows unlimited members
- Unlimited file storage on all paid account tiers
- Can email (set-up) a task directly from Outlook
- Read-only guest permissions are limited to paid account
- Reporting suite is limited to paid plans only
- Granular customization options results in a time consuming set-up
3. Hive – Best all-in-one solution
Hive is a project management tool and collaboration platform that powers companies like Starbucks, Uber, WeWork, and IBM. With AI-based analytics, thousands of integrations, flexible project views, and more, Hive streamlines your work in one centralized platform. Used by teams of varying sizes, from 10 people to 1,000, Hive is a great option for a diverse range of companies and work styles.
Hive’s time-tracking, analytics, and flexible view capabilities allow for transparent understanding of other team members work and upcoming projects. Hive also has one of the first full email integrations in any project management tool, which allows you to send and receive Gmail and Outlook messages from the app. Choose Hive if you’re in the market for a well-laid-out, comprehensive project management tool that can be scaled up or down based on team needs.
The tool costs $12 per user per month when billed annually.
- Flexible project layouts
- Native email & messaging
- Has infinite subtasks
- Add external users without paying for a seat
- Have desktop app or an add-on
- Can view notes on the mobile app
- Calendar tools are pretty basic
4. Clarizen – fully-featured, enterprise-grade project management software with additional portfolio, resource, and workflow management tools
Clarizen is an enterprise-grade professional service automation software solution, designed to speed up the way you do business – integrating work, content, and process tightly together to enable more efficient working. Clarizen’s real focus is making projects happen faster with timesaving workflows. Clarizen is a great project management tool if you have lots of repeatable projects that require repeatable processes as workflow automation is pretty flexible and powerful.
It covers off the PPM basics of task lists, schedules, docs and files, communications and reporting without breaking a sweat. Clarizen’s project planning tools are a powerful mix of functionality across the planning, executing and controlling of a project. Within planning project workflows and full-featured resource, schedule and task planning tools. It also offers project and portfolio optimization so that you can easily and quickly align projects to business objectives.
For project execution, Clarizen enables everyone on the team to be aligned with a dashboard that enables teams to see how their contribution fits into the bigger picture. They can view the project timeline and milestones, budget, discussions, and shared documents.
Instead of being obligated to make educated guesses, project managers can make accurate data-based decisions that align project selection and investment with big picture priorities. Changing tasks and schedules takes a few clicks. Project managers can run hypothetical scenarios to see the impact of changes before they go live. They can also alert end users via their personal dashboard of any changes to their workload. Because resource scheduling is built-in, Clarizen delivers real-time insights into all available resources, schedules, and tasks.
Clarizen has some really powerful integration options out the box that is worth considering if you have other business-critical systems already in place. You can combine the power of Clarizen with other enterprise tools including Jira, SharePoint, Tableau, Salesforce and Intact with a subscription to an App integration. This means you won’t have to play around with the APIs yourself. On top of integrations, Clarizen has an App marketplace to add additional functionality to the system. These include helpful add-ons like active directory sync, Excel reporting integration, and priority automation, many of which are free.
Clarizen offers a free trial and costs from $60/user/month.
- Great graphical workflow editor
- Completely customizable fields and panels
- Strong focus on collaboration
- Variety of ways to customise PM workflows
- Higher learning curve
- Could use better issue tracking
- Only has 3 support mailboxes
5. Kintone – best for custom project workflows
Kintone is a project management platform that allows project managers to track, prioritize, and review their team’s tasks for any given project workflow—no matter how complex.
This highly-customizable platform gives users the power to create a tailored project management solution using its drag-and-drop interface built for non-coders. Users can design the necessary workflows and easily review all related tasks.
Kintone’s customization features include the ability to create automated reminders, filter tasks or project phases by data field or team member to generate custom reports or dashboard views, and automate handoffs between team members for multi-step workflows. You can also view, edit, and update workflows from the platform’s mobile or desktop applications, so oversight doesn’t stop when you leave your desk.
One of the Kintone’s most valuable features is its built-in communication channels. These chat tools allow you to discuss projects with your team directly in the database, meaning your conversations and data stay connected. You can also create “spaces” for conversation organized by topic, team, project, or department. The best part is these spaces stay visible to everyone, so teammates who miss a discussion can come back later and catch up.
Kintone’s project management tool also features integrations with Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, and many more through Zapier.
Kintone starts at $24/user/month.
- Flexible pricing that includes special deals for schools and NPOs
- Admin accounts have access to tons of customization tools
- Data is easy to pull and manipulate into good looking reports
- No single-user plan available (minimum 5 users)
- Limited to 5GB/user storage on every pricing tier
- No native templates for common project types or documents
6. Forecast.app – Best for automating finances & operations
Forecast is an all-in-one platform for resource and project management, used in 40+ countries worldwide, by agency, software, and consulting companies. It’s equipped with tools to manage everything from quote to invoice, plus it offers intelligent automation to predict project delivery dates, forecast capacity needs, and become more efficient. Their AI uses cumulative learnings from hundreds of thousands of projects and creates rules based on that user data.
Let’s talk about features. The Auto-Schedule feature is great for project scheduling, providing estimates, automatically assigning resources to tasks. It’s got a drag-and-drop module that lets you adjust plans and resources in an instant. Another cool feature is that the tool automatically builds a budget for every project with key financial metrics to track planned vs. actuals. It also supports various billing types (fixed price, time & materials) side-by-side and in real-time. It has advanced up-to-the-minute reports you can customize. And finally, the built-in timesheets are simple and intuitive which means you won’t have to bug your team to fill out their timesheets.
Forecast also introduced a one-of-its-kind feature to manage projects in a retainer setup. A dashboard with retainer periods and totals lets you track the financials of ongoing projects without losing sight of staff workloads and time spent on delivery.
Forecast integrations include several turnkey integrations with mainstream project management tools and two-way sync with Jira on the market. It also complements accounting systems like Quickbooks and Xero with PM capabilities.
Forecast is currently used in 40+ countries worldwide, by agencies, consulting companies, and enterprises – has Lite, Pro, and Enterprise options that cost from $29/user/month (14-day free trial).
- Predictive tasks for spreadsheets
- Can manage resources across multiple projects
- Easy to plan projects and timelines