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6 Best Free Task Management Software

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Small-business project managers often use spreadsheets to track their team’s tasks, a cumbersome and time-consuming process for both managers and team members.

Instead, project managers should use task management software to automate task tracking and visualize task status. These solutions come with features such as built-in calendars and Kanban dashboards, which help managers track tasks more effectively than manual spreadsheets.

If you’re worried about affordability, never fear! Many task management solutions on the market offer free versions, which allow businesses to start using the software right away without spending a fortune.

In this article, we will look at six top-rated free task management solutions (presented alphabetically) in Capterra’s directory, each of which has an overall user rating of at least 4.5 out of 5 .

The 6 free task management software options we’ll cover are listed below, in alphabetical order.

the top six free task management software

6 top-rated free task management software solutions

1. Airtable

Airtable logo
Overall rating: 4.5/5
Ease-of-use rating: 4.5/5
Customer Service rating: 4.5/5

Airtable is a cloud-based task management solution with features including task scheduling, Kanban dashboards for task tracking, color coding for task prioritization, task commenting, and file sharing.

Airtable’s free plan allows users to create unlimited bases and includes a mobile app, team calendars, and task management. The free version places limitations on file storage (up to 2GB), revision history (up to two weeks), and records (row limit) per base (1,200).

 Pros  Cons
Users like the availability of pre-built project templates (e.g., marketing campaign trackers, product catalogs, blog editorial calendars, event planning tracker, etc.). Users reported that it takes a while to get used to the software’s user interface, and its multitude of features can be confusing for novice users.

Cost to upgrade: Plus ($12/user/month), Pro ($24/user/month), and Enterprise (custom pricing). Discounts are available for annual subscriptions.

Cost to upgrade: Plus ($12/user/month), Pro ($24/user/month), and Enterprise (custom pricing). Discounts are available for annual subscriptions.

Mobile apps:iOS, Android

Most suitable for: Marketing agencies, UI/UX designers, and small teams that need a flexible tool for tracking tasks and project-related information.

Highly rated by: In the past year, 81% of Airtable’s user reviews on Capterra came from individuals at small businesses across a variety of industries. The top five were marketing and advertising, computer software, higher education, design, and nonprofit.

Looking for products with similar features? These Airtable alternatives might be what you are looking for.

Airtable task management

2. ClickUp

ClickUp logo
Overall rating: 4.5/5
Ease-of-use rating: 4.5/5
Customer Service rating: 5/5

ClickUp is a cloud-based productivity and task management solution. The tool offers features such as dashboards for viewing tasks, drag-and-drop task reordering, and Gantt charts for task planning.

ClickUp’s free plan allows unlimited users (project members) and unlimited tasks. The plan also lets you create sub-tasks, track time, and collaborate in real time. You’ll have to upgrade to a paid plan for unlimited file storage, Gantt charts, and reporting functionality.

 Pros  Cons
Users reported that ClikUp’s customer support team is highly responsive and efficient. Users would like the free plan to offer more file storage (currently limited to 100MB).

Cost to upgrade: Unlimited ($9/user/month), Business ($19/user/month), and Enterprise (custom pricing). Discounts are available for annual subscriptions.

Mobile apps:iOS, Android

Most suitable for: Small teams that want a collaborative tool for task management.

Highly rated by: In the past year, 87% of ClickUp’s reviews on Capterra came from individuals at small businesses across a variety of industries. The top five were marketing and advertising, computer software, IT services, design, and education management.

If you want to take a look at software solutions with similar features, these ClickUp alternatives might be what you need.

ClickUp task management

3. Flowlu

Flowlu logo
Overall rating: 5/5
Ease-of-use rating: 4.5/5
Customer Service rating: 4.5/5

Flowlu is a cloud-based collaboration solution that includes task management features such as file sharing, time tracking, and task planning (with Gantt charts). The tool also includes functionalities beyond task management, including invoice management and accounting.

Flowlu’s free plan allows up to two users to share files and create projects, invoices, and quotes. However, you’ll have to upgrade for advanced task management capabilities, such as creating recurring tasks, accessing project templates, and extended calendar functionalities.

 Pros  Cons
Users like the many features of the tool that allow them do more than task management, such as creating project budgets and generating invoices. Users would like to see more functionality beyond basic task management included in the free plan.

Cost to upgrade: Team ($39/month, up to eight users), Business ($74/month, up to 16 users), Professional ($149/month, up to 25 users), and Enterprise ($299/month, unlimited users). Discounts are available for annual subscriptions.

Mobile apps:iOS, Android

Most suitable for: Companies that want a project management solution with additional business management functionalities such as accounting and client management.

Highly rated by: In the past year, 65% of Flowlu’s reviews on Capterra came from individuals at small businesses, 22% from medium, and 13% from large. Most reviews came from users in the computer software industry, followed by financial services, higher education, and nonprofit.

If you are interested in products with similar features, these FlowLu alternatives could be a good choice.

Flowlu file sharing

4. Glip

Glip logo
Overall rating: 4.5/5
Ease-of-use rating: 4.5/5
Customer Service rating: 4.5/5

Glip is a cloud-based task management tool that offers features including discussion boards, video conferencing, and document sharing.

With Glip’s free plan, you can create tasks, manage team calendars, and communicate with unlimited guest users via chat. However, you’ll have to upgrade for exporting compliance reports and data retention.

 Pros  Cons
Users report positive experiences with Glip’s customer support. Users would like improvements to the mobile apps, such as the ability to sort and filter tasks.

Cost to upgrade: Glip offers a single paid plan at $5/user/month.

Mobile apps:iOS, Android

Most suitable for: Freelancers and remote teams that need constant communication when managing projects and tasks

Highly rated by: In the past year, 84% of Glip’s reviews on Capterra came from individuals at small businesses across a variety of industries. The top five were computer software, IT services, marketing and advertising, consumer services, and hospital and healthcare.

Want to explore software solutions with similar features? These Glip alternatives are a good place to start.

Glip task management

5. Pipefy

Pipefy logo
Overall rating: 5/5
Ease-of-use rating: 4.5/5
Customer Service rating: 5/5

Pipefy is a cloud-based workflow and project management solution that comes with features such as Kanban dashboards for task visualization, business process workflow mapping, and task management.

Pipefy’s free plan allows you to create pipes (process workflows) using pre-built templates. The free plan also includes mobile app functionality, but places limitations on the number of users (up to 10) and pipes (up to five).

 Pros  Cons
Users mention that creating process workflows for different projects on Pipefy is easy. Users would like improvements in Pipefy’s reporting functionality, such as the ability to customize dashboards to view an entire organization’s performance.

Cost to upgrade: Professional ($12/month, five to 10 users), Business ($22/month, 10 to 50 users), and Enterprise (custom pricing, over 50 users). Discounts are available for annual subscriptions.

Mobile apps: iOS, Android

Most suitable for: Sales teams practicing Agile project management.

Highly rated by: In the past year, 80% of Pipefy’s reviews on Capterra came from individuals at small businesses across various industries. The most reviews came from users in the marketing and advertising industry, followed by apparel and fashion, construction, and entertainment.

Interested in products with similar features? These Pipefy alternatives could be what you are looking for.

Pipefy process workflows
READ MORE:6 Best Free Task Management Software

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