10 Best Project Planning Tools & Software List [2021]

A woman checks the Facebook Inc. site on her smartphone whilst standing against an illuminated wall bearing the Facebook Inc. logo in this arranged photograph in London, U.K., on Wednesday, Dec. 23, 2015. Facebook Inc.s WhatsApp messaging service, with more than 100 million local users, is the most-used app in Brazil, according to an Ibope poll published on Dec. 15. Photographer: Chris Ratcliffe/Bloomberg

If you’re a Project Manager, then you know that there is one way to ensure a project’s success: plan, plan and plan some more. Plan your team’s workload and plan your milestones; plan your budget and plan your emergency budget if that budget doesn’t work; plan your communication strategy and plan your road bump response; plan the stages of your critical path strategy; plotting a comprehensive roadmap. Plan, plan, plan!

A successful project is all about having the right plan. But how can you make building and maintaining your project plan as easy as possible? Bring in some support software. Project planning tools like Wrike and Nutcache can help you track task progress, collaborate on ideas, and set common goals. Leaning on tools like this will make your life much easier.

Did you know that 77% of high-performing projects use dedicated software to support their project across its lifecycle? That’s right!

Project planning doesn’t have to feel like you’re drowning in notes, calendars, and messages. Find a project planning tool that does the heavy lifting for you so that you can focus on the important stuff. In this article, I will evaluate some of the best tools for project planning and provide a simple summary of where each item excels.

The 10 Best Project Planning Tools List

Here’s a shortlist of the best online project planning tools:

  1. monday.com
  2. Runn
  3. Kissflow Project
  4. Wrike
  5. Nutcache
  6. ProWorkflow
  7. Hive
  8. Mavenlink
  9. Celoxis
  10. ProjectManager

Key Features For Project Planning Tools

  1. Gantt chart builder (or see a roundup of Gantt chart tools)
  2. Team collaboration tools (or see a roundup of collaboration tools)
  3. Resource planning (or see a round-up of resource management tools)
  4. Workflow management (or see a round-up of workflow management tools)
  5. Requirements management (or see a round-up of requirements management tools)
  6. Analytics & reporting tools (or see a round-up of reporting tools)
  7. Timeline & schedule builder
  8. Budget management & planning
  9. File sharing & file management
  10. Drag and drop schedule editing
  11. Work management (task lists, task boards)

Project Planning Comparison Criteria

What am I looking for when we select project planning tools for review? Beyond the key features that I look for, here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive?
  2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Do they offer apps for Android and iOS, and how well do they work?
  3. Integrations: Is it easy to connect with other tools? Any pre-built integrations?
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible? Do they offer a free plan or free trial?

Overviews Of The Project Planning Tools Software

1. monday.com – Best for Google users (G Suite and so on)

monday.com screenshot - 10 Best Project Planning Tools & Software List [2021]

                                          Use monday.com for any Scrum project planning.


2. Runn – Resource and project planning tool with integrated time-tracking, variance reporting, and financial forecasting

Runn screenshot - 10 Best Project Planning Tools & Software List [2021]

                      Runn’s charts update in real-time as you schedule project assignments.

3. Kissflow Project – Best collaborative project planning tool

Kissflow Project screenshot - 10 Best Project Planning Tools & Software List [2021]
         Kissflow Project allows users to plan the team’s work, see who’s working on what, and deliver great results with minimal tracking.

Kissflow Project is a collaborative project planning tool designed to focus on collaboration, transparency, coordination, and productivity. Tracking features are streamlined to provide a clearer view of items and tasks that actually matter.

Kissflow Project’s customizable platform gives you total control and adapts to your team’s needs. It offers multiple views for projects, including Kanban boards, list views, and swimlanes. The Project States function helps users reduce the amount of tracking they need to do by allowing team members to mark tasks with one of three statuses — on hold, in progress, and done.

The tool allows users to share project plans, documents, and other files, as well as discuss projects directly within the software. Team members also get reminders when due dates are approaching. Another great feature is the ability to set priorities and assign team members to them.

Kissflow integrations include native Microsoft and G suite integrations, and the platform offers a REST API and webhooks.

Pricing for Kissflow Project starts at $90 per month.


  • Multiple views like Kanban, lists, and swimlanes
  • On hold, in progress, and done states available for tracking progress
  • Powerful reporting features


  • No Gantt chart
  • No ability to set up recurring tasks
  • Not intended for complex projects

4. Wrike – Best free project planning tool

Wrike screenshot - 10 Best Project Planning Tools & Software List [2021]

                                                                                          Organize tasks and subtasks in a Kanban board.

5. Nutcache – Best time tracker + planner

Nutcache screenshot - 10 Best Project Planning Tools & Software List [2021]

                                                               Customizable timelines for planning what needs to be done and when.

6. ProWorkflow – Best for mobile users

ProWorkflow screenshot - 10 Best Project Planning Tools & Software List [2021]

                                                                                    A work breakdown structure plotted across an intuitive calendar.

READ MORE:10 Best Project Planning Tools & Software List [2021]

Leave a Reply

Your email address will not be published. Required fields are marked *